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Personal Assistant to the CEO Vacancy at Beaumont Luxe Interiors

Posted on 21/07/21 9:41 by Admin
location Lagos
time Full Time
applications 0 Applications

Beaumont Luxe Interiors, a group of companies that is into various business activities i.e (real estate, interior designing, construction, supermarkets, fashion), is recruiting to fill the position below:

Job Position: Personal Assistant to the CEO
Job Location: Lagos
Employment Type: Full-time

Responsibilities

  • Assist the CEO in the timely management of communications; including written, telephone, email, and voicemail.
  • Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
  • Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
  • Manage and coordinate travel for both business and personal arrangements
    .
  • Spend time and become familiar with all aspects of business and residence.
  • Assist in screening calls, email, transmittals, and visitors.
  • Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
  • Coordinate onsite meetings, luncheons, coffees, in-house events.
  • Assist in file organization via Dropbox.
  • Assist in CRM input and edit (customer relation management).
  • Coordinate direct email campaigns (or ability to learn email campaigning).
  • Coordinate the hosting of in-house events.
  • Edit WordPress website (or ability to learn WordPress).
  • Greet and check-in clients and other guests for meetings and events.
  • Perform variety of office and personal errands.
  • Coordinate and manage vendors and contractors at office and/or residence.
  • Conduct ad-hoc research.
  • Draft simple spreadsheets.
  • Light cleaning and organizing.

Qualifications

  • Candidates should possess an HND / Bachelor's Degree / Master's Degree qualification.
  • At least 3 years work experience.
  • Excellent communication skills (written and verbal).
  • Extremely detail-oriented to ensure accuracy and quality across all tasks.
  • Excellent people skills.
  • Must have digital marketing and social media skills (Instagram, Twitter, Facebook etc.)
  • Creative problem-solving.
  • Detail to Appearance; dress in a professional manner.
  • Must be flexible and willing to work extra time during busy times and on call during weekends and after business hours.
  • Must demonstrate a can-do attitude.
  • Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
  • Previous experience handling travel arrangements.
  • Ability to read and interpret various documents.
  • Ability to speak effectively among executives, clients, customers, and employees.
  • Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced.
  • High level of interpersonal skills to interact with coworkers and executives.
  • Ability to problem solve and follow through on a variety of tasks.
  • Ability to work on business and personal items interchangeably.
  • Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
  • Demonstrate strong knowledge and extensive use of Microsoft Office and/or Mac OS.

Familiarity and/or Expertise Preferred (or desire to learn quickly):

  • Mac Keynote and Pages
  • Windows
  • Microsoft Excel, Word, PowerPoint
  • Adobe Illustrator
  • Interviewing / face-to-face Customer Service
  • Client Relations.

Core Competencies:

  • Ethics - Works with integrity; Upholds organizational values.
  • Dependability - Follows instructions, responds to management direction; results-oriented and committed to achieving objectives and tasks as required.
  • Teamwork and Collaboration - Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive team spirit. Communicates effectively.
  • Professionalism - approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accepts responsibility for own actions.
  • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.
  • Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Negotiation - Analyzes each situation, looking for opportunities to make any situation more beneficial for the CEO and the company.

Salary
N80,000 - N120,000 Monthly.



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